Vehicle Assignments

The functionalityVehicle Assignment Managementoffers a centralized solution to track and administer vehicle assignments to primary drivers. It makes it possible to efficiently manage information linked to allocation periods, associated entities, and vehicle characteristics.

Main Features

1. Adding an Assignment
   Save the complete details of a new vehicle assignment to a driver.

2. Editing an Assignment
   Update information for an existing assignment.

3. Deleting an Assignment
   Delete an assignment when it is no longer needed.

Fields Available for Addition or Editing

General Information:

• Vehicle:Select the relevant vehicle from the list.
• Main Driver:Identify the assigned primary driver.
• Date :Date the assignment was created or modified.
• Start date:Indicate the start of the assignment.
• Expected End Date:The expected end date of the assignment.
• Current End Date:The effective date the assignment ended.
• Expected Duration (days):Estimated duration of the assignment in days.
• Current Duration (days):Number of actual days of vehicle use.
• Expected Duration (hours):Estimated duration in hours, if necessary.
• Mileage Start:Indicate the initial mileage index.
• End Mileage:Enter the final mileage index.
• Distance (km):Total distance traveled during the assignment.
• Index Time Start:The start time (for specific vehicles).
• End Time Index:End time (for specific vehicles).
• Attachment:Add documents or files related to the assignment.
• Vehicle Condition:Describe the condition of the vehicle at the end of the assignment (e.g.: good, damaged).

Entity and Region:

• Direction :Identify the direction to which the vehicle is assigned.
• Activity:Indicate the activity or project related to the assignment.
• Department:The department responsible for the vehicle.
• Region :The geographic area of ​​the assignment.
• Service :Vehicle user service.
• Area:Specific area for vehicle use.
• Fleet:Groups the vehicle into a particular category or fleet.
• Customers:If applicable, mention the client associated with the assignment.

Adding a New Assignment

Access the Interface:
Go to the menuVehicle Assignment Managementand clickAdd an Assignment.

Fill in the Fields:

• Fill in general details, such as vehicle, main driver, and dates.
• Complete the fields related to the duration, mileage, and condition of the vehicle.
• Add information relating to the entity and region (Directorate, Department, etc.).

To safeguard :

• Click onSaveto finalize the addition. A confirmation message is displayed.

Editing an Assignment

Select Assignment:
Identify the assignment to modify in the list of assignments.

EditFields:

• Click onTo modifyand adjust the necessary information.

Validate Changes:

• Click onSave. A message confirms that the change was made successfully.

Deleting an Assignment:

Identify the Assignment:
Go to the list and find the assignment to delete.

Confirm Deletion:
Click onDELETE. A pop-up window asks for confirmation.

 

Benefits of Assignment Management

• Improved Organization:
  Allows detailed tracking of vehicles, drivers, and entities.

• Reduction of Errors:
  Centralizing data avoids duplication and ensures the accuracy of information.

• Easy Analysis:
  Consolidated data for better evaluation of performance and needs.

• Flexibility:
  Supports real-time changes to accommodate operational changes.