List of overheads

ThereList of General Expensesis an interface that displays a detailed summary of all of a company's overhead expenses. It allows managers to have a clear and precise vision of the costs incurred, thus facilitating monitoring and financial analysis.

Information Displayed in the List

The list is organized in table form with the following columns:

1⃣Month

• Allows you to group fees by month of registration.

• Example: An expense recorded inJanuarywill appear with "01".

2⃣Code

• Unique reference assigned to each recorded expense (e.g. invoice, ticket, etc.).

• Example:MAXB2125192Gold0032677.

3⃣Wording

• Description of the expense, indicating its nature or reason.

Example:

• ESP diesel penalty

• ALGESIRAS car park

• Vehicle wash

4⃣Date & End Date

• ThereDateindicates the day the expense was recorded.

• ThereEnd Dateis displayed only if the charge isrecurrent.

• Example: A penalty recorded on17/10/2023will have the corresponding date.

5⃣Type of Overhead

• Classification of expenses according to their nature.

• Examples:Penalty, Parking, Taxes, Washing, Hydro Ait Souss.

6⃣Amount excluding tax and Amount including tax

• Amount excluding tax (excluding taxes): Initial cost without VAT.

• Amount including tax (All taxes included): Final cost after adding VAT.

7⃣VAT %

• Indicates the VAT rate applied to the expense.

• Example:20%for certain costs such as services.

8⃣PaymentType

• Indicates how the expense was paid.

Examples:

• Map

• Tank

• Species

• Milking

• Compensation

9⃣Attachment

• Allows you to associate supporting documents (invoices, receipts).

• If an attachment is available, an icon appears to view it.

User

• Identifies the person who entered the expense into the system.

Additional Features

• Sorting & Search: Each column can be sorted (e.g. from smallest to largest amount).

Consultation / Modification / Deletion:

• A context menu allows you toview, modify or deletea specific overhead.

• Adding Recurring Fees: By activating the “Recurring charges” option, the field“End Date”becomes mandatory.

Benefits of the Overhead Schedule

Complete view of expenses: Allows you to track and compare costs according to their nature and period.
Ease of analysis: Thanks to the amounts excluding tax, including tax and VAT, it is easier to assess the costs.
Transparent management: All costs are documented with users and associated supporting documents.
Optimized decision making: By identifying high expenditure items, it is possible to adjust costs.

In summary, this list allows rigorous and precise monitoring of company overheads, thus facilitating cost control and budget management.