Module · Fuel
Import Refills
Import Refills
Mass import of fuel card top-ups via a pre-formatted file optimizes data management and reduces manual entries. Here's how to do it:
File Format:Use a file in CSV (Comma-Separated Values) or Excel (.xlsx) format.
Required Fields:Make sure the file contains the following columns, with clearly labeled headers:
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Card number: Unique identifier of the fuel card.
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Date: Date of recharge, in DD/MM/YYYY format.
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Amount excluding tax: Amount of the transaction excluding taxes.
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VAT: Amount of value added tax.
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Amount including tax: Total amount all taxes included.
Data Import
Access the Import Module:In your management software, navigate to the module“Consumption”, then select“Importing Refills”.
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Download File, select your pre-formatted file from your computer, then validate.
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Data Verification:The system will analyze the file and display a preview of the data.
Potential Errors:If errors are found (e.g. incorrect date format, missing amounts), they will be flagged for correction.
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Validation and Import:After checking, click"Validate the import"to integrate the data into the system.
