Fuel Management

The moduleFuel Managementallows you to centralize all data related to the fuel consumption of a vehicle. This includes adding, editing and deleting information for accurate tracking and optimized management.

Information Available on the Addition Form

The addition form is structured into several sections to group information according to their nature:

 

1. Vehicle and Collaborator

• Vehicle:Select the vehicle concerned (via its registration or code).
• Collaborator:Choose the main driver (name or registration number).
• Designation :Briefly describe the consumption or operation.
• Number:Unique identifier of the operation (automatically generated or entered manually).
• Date :Date of the operation (format: YYYY-MM-DD).

2. Fuel Type and Origin

• Fuel type:Indicate the type (e.g.: Diesel, Gasoline, LPG).
• Station:Gas station name or code (or other source).
• Cistern:If applicable, indicate the tank used.

3. Costs

• Payment method:Choose (e.g.: Cash, Fuel card, Billing).
• Quantity:Volume of fuel consumed (in liters).
• Unit price:Price per liter (in DH).
• Amount excluding tax:Automatic calculation or entry of the cost excluding taxes.
• VAT:Enter or let the VAT amount be calculated automatically.
• Amount including tax:Automatic calculation of the total cost (HT + VAT).
• Full (checked or not):Indicate whether refueling has been carried out or not.

4. Consumption Data

• Mileage:Indicate the odometer index at the time of operation.
• Distance traveled:Distance since last operation (in kilometers).
• % consumption:Average consumption as a percentage.
• Time index:Engine running time (if applicable).
• Distance km hourly:Distance traveled based on hours of use.

5. Miscellaneous

• Attachment:Attach documents or receipts related to the transaction.
• How:Additional notes or observations on the operation.

How to Use the Add Form

1- Access to the Form

• Access the moduleFuelfrom the main menu.
• Click the buttonAdd an operationto open the form.Complete the Essential Fields

• Start by selecting thevehicleand thecollaborator.
• Fill in the main information:date, fuel type, Andquantity.

2- Add Additional Details

• Indicate thestationGoldtank, as well as thepayment method.
• If you checkFull, the consumption data will be automatically calculated.

3- Validation and Registration

• Verify that all information is correct.
• Click onSave. The system will generate a summary of the operation.

Example of Use

Practical case:
An employee fills up with 50 liters of diesel at a service station using a fuel card.

1. Select the vehicle concerned and the employee.
2. Enter the volume (50 L), the unit price (15 DH/L), and check the optionFull.
3. Save. The system automatically calculates the amounts excluding tax/tax and updates the vehicle's consumption data.

Modification of Data

When to Modify?

• An error has crept into the data (e.g. wrong quantity, incorrect unit price, etc.).
• An update is necessary (e.g.: adding a comment, attaching a forgotten document).

Steps to Change Fuel Consumption

Access the Consumption List

• From the main menu, open the moduleFuel.
• Consult the list of consumptions already recorded.

Find the Record to Edit

• Use the available filters (by date, vehicle, station, etc.) to quickly locate the operation to be corrected.
• Click on the iconTo modify(often represented by a pencil or an "Edit" button) next to the recording.

Make Changes

Once the form is open, update the necessary fields, such as:

• Quantity, Unit price, GoldAmount.
• Add or replace aattachment.
• Update thehowor any other relevant information.

Save Changes

• Vérifiez les changements effectués.
• Cliquez sur Enregistrerpour valider. Le système mettra automatiquement à jour les données dans la liste.

Deleting an Operation

When to delete?

• L’opération a été saisie par erreur (ex. : un doublon).
• Les informations ne sont plus pertinentes ou valables.

Étapes pour Supprimer une Consommation de Carburant

Access the Consumption List

• Ouvrez le module Carburantet visualisez les enregistrements existants.

Locate the Operation to Delete

• Utilisez les filtres pour retrouver rapidement l’opération concernée.
• Identifiez l’opération à supprimer dans la liste.

Delete Action

• Cliquez sur l’icône Supprimer(souvent représentée par une corbeille ou un bouton "Supprimer").

• Une fenêtre de confirmation s’affiche pour éviter les suppressions accidentelles.

Confirm Deletion

• Validez votre action en cliquant sur Supprimer.
• L’opération est immédiatement supprimée de la base de données et ne figure plus dans la liste.