List of purchase orders

Therelist of purchase ordersis the main interface allowing users to view all the vouchers created in the system. It centralizes all the key information for each purchase order in tabular form, providing a clear and structured overview.

Available columns and their role:

• System No.: Unique identifier automatically generated by the system for each voucher.

• Number: Manual or automatic number assigned to the purchase order, often used for customer/supplier reference.

• Date: Date of creation or issue of the purchase order.

• Quote number: Direct link with the quote at the origin of the purchase order (if applicable).

• Supplier: Name of the company from which the items or services are ordered.

• Fleet: Fleet or internal entity to which the voucher is attached (e.g.: workshop, vehicle fleet, etc.).

• Number of pieces: Total quantity of items or order lines included in the voucher.

• Amount excluding tax: Total amounts excluding tax for the voucher lines.

• Amount including tax: Total amount all taxes included.

• Status: Indicates the current status of the voucher (e.g.: in progress, validated, canceled, received...).

• Attachment: Presence of an attached document (e.g.: signed quote, delivery note, etc.).

• User: Name of the person who created the voucher or who monitors it.

Objectives and usefulness:

• Precise trackingof all orders placed

• Budget controlby quick consultation of the amounts

• Verification of processingorders according to their status

• Quick accessto attached or related historical documents

• Full traceabilitythanks to links with quotes and users