Management of supplier payments

L'Supplier Payment Management interfaceis a central tool of the finance module, designed to allow users to add and modify information relating to payments made to suppliers. This interface offers a detailed view of transactions, including payment methods (check, transfer), payment dates, and amounts paid, thus facilitating debt management and monitoring of outgoing financial flows.

Adding a supplier payment

Step 1: Access the Add Form

Navigate to the Supplier Payments Interface:Go to the main interface titled“Supplier payments”, where a table displays existing payments.

Click on the “+” Button:

• Action :At the top right of the interface, locate the green button with a "+" icon in the toolbar.

• Result:This opens a form titled“Request payment”, ready to be filled out to add a new payment.

Step 2: Enter the Information in the Form

The form is structured to capture the essential details of a supplier payment. Here are the fields to fill out:

Date :

• Role :Indicates the date the payment was made or recorded.
• Action :Check the pre-populated date (for example, "03/18/2025") or change it by clicking the calendar icon to select another date.
• Noted:This date reflects when the payment was made or recorded.

Supplier:

• Role :Selects the supplier receiving the payment.
• Action :Click the drop-down menu showing "Choose" and select the relevant supplier (for example, "Supplier 1"). If the provider is not listed, use an option to add a new one (often a "+" next to the menu). This field is marked with a red star (*), so it is mandatory.
• Noted:This field is essential to link the payment to the correct supplier.

Designation :

• Role :Provides a description or reason for payment.
• Action :Enter a clear description in the text field (for example, "Payment invoice no. XYZ" or "Payment for purchase of materials").
• Noted:This field is optional but useful for internal notes or references.

Payment method:

• Role :Specifies the method used for payment (for example, check, wire transfer).
• Action :Click the drop-down menu showing "Choose" and select the appropriate payment method (for example, "Transfer"). This field is marked with a red star (*), so it is mandatory.
• Noted:Choose the exact mode for precise traceability.

Amount:

• Role :Indicates the total payment amount.
• Action :Enter the amount in the number field (for example, "5000.00"). The unit “DH” (dirhams) is shown next to it for reference.
• Noted:Make sure the amount matches the actual transaction.

Attachment:

• Role :Allows you to attach a file as proof of payment (for example, a copy of a check or receipt).
• Action :Click "Choose File" to select a file from your computer, or leave blank if no attachment is needed.
• Noted:This field is optional but recommended for increased traceability.

Step 3: Finalize the Addition

After filling in the necessary fields, three options are available at the bottom of the form:

Cancel:

• Action :Click the button“Cancel”(gray).

• Result:The form closes without saving the data, and you return to the main interface.

Save:

• Action :Click the button“Save”(blue).

• Result:The information entered is validated and saved in the system. The new payment appears in the "Supplier Payments" table (for example, with a number like "PF1963").

Save & Add:

• Action :Click the button“Save & Add”(blue).

• Result:The payment is saved, and a new blank form immediately opens to add another payment, which is useful for serial addition.