Recalculation Invoices

This functionality allows you toreadjust automatically or manuallyinvoice amounts based on changes to source data (travel, fees, exchange rates, etc.). It guarantees theconsistency and accuracyamounts invoiced.

Objective

• Update themontant total HT, TVA, TTCen cas de changement de données.

• Avoid any manual invoicing errors or errors due to oversights.

• Ensure alignment between travel information and the generated invoice.

How to access it?

1. Accédez à l’interfaceListe des factures.

2. Identifiez la facture concernée.

3. Cliquez sur l’icône destrois points verticauxto the right of the invoice line.

4. From the drop-down menu, select the option“Recalculation”.

5. The system automatically performs arecalculation of amountsaccording to the elements linked to this invoice:

   • Amount of related trips

   • Fees added or removed

   • Updated exchange rate (if billing in foreign currency)

Cas d’usage typiques

• Adding or removing ajourneyafter creation of the invoice.

• Change in thecurrency or exchange rate.

• Changingadditional fees(fuel, highways, customs fees, etc.).

• Adjustment ofVAT rategold hasdiscount.

Expected result

• The invoice isupdate instantlywith the new recalculated amounts.

• The totals excluding VAT, VAT and VAT are corrected automatically.

• This avoids unnecessary deletion/recreation of the invoice.

Good to know

• The recalculationdoes not modify the structure of the invoice, only theamount values.

• It is recommended to use this functionafter any modificationlinked to a trip or billing line before printing or sending to the customer.