Rental Vehicles

This report is a key document for managing the rental vehicle fleet within the company. It provides a comprehensive overview of leased vehicles, associated contracts, costs incurred, and supplier relationships. The main objective of this report is to centralize information relating to vehicle rental, thereby enabling more efficient and transparent fleet management.

The report is structured into several sections, each providing specific information:

• Filtered: This section allows users to filter data according to specific criteria, such as period, supplier, or vehicle category. This facilitates targeted analysis and generation of personalized reports.

• Summary table: This table summarizes key information, such as the number of registrations, the number of suppliers, the total amounts excluding VAT and including VAT, as well as the total amounts paid. This data provides a quick overview of financial commitments and supplier relationships.

• Vehicle details: This section details each rental vehicle, with specific information such as model, make, category, contract start and end dates, mileage caps, suppliers, and monthly and total costs. These details allow fine management of each rental contract.

Table columns

The report columns are carefully defined to cover all relevant aspects of rental vehicle management:

• vehicleAndBrand: Identify the vehicle type and make, which is essential for fleet management and requirements planning.

• Category: Classifies vehicles according to internal criteria, thus facilitating their management and allocation.

• Contract number: A unique identifier for each contract, crucial for tracking and reference.

• Start and end dates: Allow you to track the duration of contracts and plan renewals or returns.

• Kilometer ceiling: Indicates the authorized mileage limit, helping to avoid penalties.

• Supplier: Identifies the rental partner, which is important for relationship management and negotiations.

• Monthly rents and amounts paid: Provide a detailed view of costs, essential for budget management.

Added value of the report

This report offers several key benefits:

• Financial transparency: It allows you to track the costs associated with each rental vehicle, thus facilitating budget management.
• Contract monitoring: Information on contract start and end dates helps manage renewals and deadlines.
• In summary, this report is an essential tool for effective rental vehicle fleet management, providing financial, operational and strategic insights to optimize costs and performance.

• Fleet optimization: By categorizing vehicles and tracking their usage, the company can adjust its fleet accordingly.

• Supplier management: The report helps track relationships with different suppliers, which can help negotiate better rates.

• Compliance and control: Monitoring mileage caps and contract end dates ensures the company remains compliant with the terms of rental contracts.

In summary, this report is an essential tool for effective rental vehicle fleet management, providing financial, operational and strategic insights to optimize costs and performance.