Fueling Report

Introduction

The interfaceFuel Refueling Reportis designed to providecomplete view of all refuelingcarried out for fleet vehicles. It allows managers to monitor and analyze in detailfillings carried out by employees, thus guaranteeing total transparency on fuel use and facilitating resource tracking.

Search Filter

The interface offers severalselection filtersallowing you to refine the display of data:

• Fleet: Selection of a specific fleet for a targeted view.
• Vehicle group: Filtering by group of vehicles to compare coherent subsets.
• vehicle: Display of supplies for a specific vehicle.
• Start date: Start of the period to analyze (e.g.:16/10/2024).
• End date: End of the period concerned.

Structure of the Supply Table

The table presents key information related to each supply in column form:

• Fleet: Identifies the fleet to which the vehicle belongs.
• vehicle: Registration of the vehicle which carried out the refueling.
• Collaborator: Name of the driver or operator responsible for refueling.
• Fuel Level (%): Percentage of tank filled after refueling.
• Fuel Level (L): Exact quantity of fuel in liters after refueling.
• Date: Precise date and time of refueling.
• Rental: Location of refueling (address or GPS coordinates).

Features

• Full Data Visualization

  • The interface displays all recorded refuelings with detailed information on fuel quantity, filling time, and precise location.
  • It makes it possible to monitor in real time the evolution of the fuel level for each vehicle and to identify possible irregularities.

• Precise monitoring of employees

  • Each resupply is assigned to a collaborator, offering better transparency on the operations carried out.
  • This monitoring makes it possible to detect inefficient or suspicious behavior, such as too frequent or unplanned refueling.
  • Managers can thus identify employees requiring training or adjustment in their resource management.

• Fuel Level Analysis

  • The dual display of the level in percentage and liters facilitates the comparison between the actual quantities of fuel added and the expected autonomy.
  • A quick analysis can identify anomalies, such as consumption faster than usual or a tank emptying abnormally.

• Fraud or Error Detection

  • Location tracking ensures that refueling takes place in authorized areas and prevents abuse.
  • Inconsistencies between quantities entered manually and those recorded by the vehicle may reveal errors or attempts at fraud, such as siphoning.

• Optimization of Itineraries and Budget

  • Analysis of refueling locations makes it possible to optimize journeys by integrating stops at less expensive or better located stations.
  • Strategic fill planning helps minimize fuel expenses and improves logistics efficiency.

• Comparison by Period

  • Date filters allow you to compare refueling over different periods (day, week, month) and to evaluate the overall performance of vehicles and employees.
  • This comparison helps identify consumer trends and detect potential long-term improvements.

• Export to PDF and Excel

  • The interface offers an export function to PDF or Excel, making it easier to share reports with other departments or teams.
  • Excel export allows you to perform advanced analyzes using charts and pivot tables, providing a deeper view of the data.
  • These formats also allow you to maintain a history of refueling for future reference and audits.