Documents List

The functionalityList of Administrative Documentsprovides a complete view of all documents stored in the system. It provides a detailed and organized interface, allowing users to quickly view the information needed for effective document management.

Structure and Content of the List

The list of administrative documents is displayed in table form with the following columns:

Vehicle:

• Name or registration of the vehicle associated with the document.

Type of Administrative Document:

• Category of the document (example: registration document, technical inspection, insurance).

Number:

• Unique identifier or reference number of the document.

Start date:

• Start date of document validity.

End date:

• Document expiration date.

Amount excluding tax:

• Amount excluding taxes associated with the document (if applicable).

VAT:

• Amount of value added tax.

Amount including tax:

• Total amount including VAT.

Attachment:

• Indicates whether a file is attached (for example, a scanned copy of the document).

Actions:

• Options forSee, To modify, GoldDELETEthe document.

List Related Features

QuickSearch:

• A search bar allows you to find a document by entering keywords (for example, vehicle name or document type).

Spell:

• Columns are sortable to organize data alphabetically, chronologically, or numerically (for example, sort by amount or date).

Advanced Filtering:

• Users can apply filters to only display documents that meet specific criteria (for example, document type or validity status).

Customizable Display:

• Option to choose which columns to show or hide according to user needs.

Export:

• Ability to download the full or filtered list of documents in Excel or PDF format for external sharing or analysis.

Advantages of the List of Administrative Documents

Total Visibility:

• Offers a complete and detailed overview of all administrative documents.

Accessibility:

• Intuitive interface allowing you to quickly find the necessary information.

Efficiency:

• Simplifies management with advanced search, sorting, and filtering options.

Traceability:

• Ensures precise tracking of documents, including their validity dates and statuses.

Compliance:

• Helps ensure required documents for each vehicle are up to date.

Use Case

Tracking Expired Documents:

• Easily identify documents whoseEnd Dateis overwhelmed to take the necessary measures.

Preparing for an Audit:

• Filter and export the list of documents to meet audit requirements.

Proactive Renewal:

• Use the sort or filter by date feature to schedule renewals on time.

ThereList of Administrative Documentsconstitutes an essential tool for centralizing and efficiently managing administrative information, while guaranteeing smooth organization and regulatory compliance.