Export Contracts

The export ofrental contractsrepresents a strategic lever to optimize the management of rental vehicle fleets, whether short or long term. This functionality provides businesses with increased visibility into contract details, their duration, pricing conditions, and supplier performance. By generating exportable files in standard formats such as CSV or Excel, it allows in-depth analysis and rigorous monitoring of contractual commitments, thus guaranteeing transparent and efficient management.

 

Rental contract table

The following columns guarantee precise and exhaustive management of exported data:

• Vehicle:Designation or registration of the vehicle concerned, facilitating its identification within the fleet.
• Contract number:Unique identifier for each rental contract, ensuring perfect traceability.
• Supplier:Name of the service provider or rental company, allowing the partners to be evaluated based on the services provided.
• Start date:Start date of the contract, essential to follow the rental period.
• Expected end date:Date initially planned for the end of the contract, facilitating monitoring of deadlines and renewal.
• Current end date:Actual contract closing date, allowing the planned and actual duration to be compared.
• Mileage ceiling:Mileage limit set by the contract, allowing possible excesses to be assessed.
• Pneumatic ceiling:Number of tires included in the contract, guaranteeing precise management of the services provided.
• Expected duration:Initially agreed rental period, expressed in months or years.
• Current duration:Actual duration of the contract, allowing a comparative analysis with the planned duration.
• Starting mileage:Mileage recorded at the start of the contract, serving as a reference for monitoring usage.
• End mileage:Mileage recorded at the end of the contract, allowing the actual consumption to be calculated in kilometers.
• Excess amount:Amount remaining payable by the tenant in the event of a disaster, according to the terms of the contract.
• Additional km price:Rate applied for each kilometer exceeding the contractual ceiling.
• Monthly rent excluding tax:Monthly amount excluding taxes of rental rent.
• Monthly rent including tax:Monthly amount including all taxes of the rent, offering a complete view of rental charges.
• User:Person having recorded or validated the contract data in the system, guaranteeing traceability of actions.

Exporting data relating torental contractsis an essential feature for companies wishing to improve the management of their contractual commitments and maximize the efficiency of their rental fleet. It allows detailed analysis, rigorous monitoring and informed decision-making, while strengthening transparency and cost control. By centralizing all critical information, this export establishes itself as a key tool to guarantee optimized, profitable management that complies with the strategic requirements of the company.