Subcontractor Management

The “Subcontractor Vehicles” interface allows you to manage vehicles belonging to subcontractors in the Digiparc system. This section gives you an overview of subcontractors with their associated vehicles, and allows you to view and manipulate relevant information for effective subcontractor management.

Management of subcontractor vehicles: This functionality allows you to efficiently manage subcontractor vehicles by centralizing and organizing all the necessary information. You can easily add, modify, or delete vehicles for optimal tracking.

• Adding vehicles: Add a vehicle owned by a contractor by entering essential information such as make, model, year of manufacture, energy type, and other specific details. Each vehicle can be attached to a sub-fleet or a category for a clear and personalized organization.

• Editing information: Update contractor vehicle information at any time. Whether changing technical data (e.g. engine capacity or fuel consumption), changing vehicle status based on wear or maintenance, or assigning a new driver, this option helps ensure that all information remains accurate and up to date.

• Removal of vehicles: When a subcontractor's vehicle is removed from the fleet (following the end of the contract, a reform or decommissioning), it is possible to delete it from the system. This action helps maintain a well-organized database, retaining only active vehicles. Vehicles taken out of service can also be archived to keep an accessible history.

These features enable accurate and smooth management of contractor vehicles, ensuring information is constantly updated and ready for informed decision-making.

Added a new Subcontractor Vehicles

Click on “Add”, the following form is displayed:

To add a new subcontractor vehicle in the Digiparc system, follow the steps below to fill in the necessary general information:

Access the subcontractor vehicle management interface
Go to the subcontractor management module, then select the option to add a new vehicle. This interface makes it possible to centralize information relating to subcontractors' vehicles.

Fill in general information
In the add vehicle form, you will find several fields to enter essential information. Here is an overview of each field:

• Registration: Enter the vehicle registration number. This unique number makes it easy to identify the vehicle in the system.

• Subcontractor: Select the subcontractor to which the vehicle belongs. This field is often presented as a drop-down menu to choose from the subcontractors registered in the system.

• Driver: Indicate the name of the main driver or usual user of the vehicle. This makes it easier to track vehicle assignments.

• Chassis number: Enter the vehicle chassis number, a unique identifier that helps authenticate the vehicle, often used for traceability and administrative checks.

• Brand: Select the vehicle brand (e.g.: Renault, Mercedes, Ford). Branding is important for fleet tracking and statistics.

• DMC (Date of circulation): Indicate the date of first entry into circulation of the vehicle. This information is crucial for assessing the age of the vehicle and its service life.

• Category: Choose the vehicle category (e.g. utility vehicle, truck, sedan). Categorization helps to structure and manage the different types of vehicles present in the fleet.

• Vehicle type: Specify the type of vehicle, for example, tractor, trailer, 4x4. This field helps to better describe the role of the vehicle within the fleet.

• Attachment: Use this field to add important vehicle-related documents, such as lease agreements, insurance certificates, or inspection proofs. Click onChoose a fileto select the document from your computer.

• How: Add additional notes or details related to the vehicle. This field can be used to record information such as operating restrictions, specific instructions or notes on the condition of the vehicle.

Save information
Once all the fields have been filled in accurately, click on the buttonSaveto save the new vehicle in the database. The vehicle will then be added to the list of subcontractors' vehicles, and its information will be accessible for tracking and management.

These steps ensure that all necessary information for each subcontractor vehicle is correctly completed, making it easier to accurately manage and track vehicles in the system.

Modification of a vehicle

To edit a subcontractor's vehicle information in the Digiparc system, follow these steps to ensure the details are updated accurately:

Access the subcontractor vehicle interface
Go to the list of associated vehicles. This section allows you to view all subcontractor vehicles already registered in the system.

Select the vehicle to modify
Browse the list or use the search options to locate the vehicle you want to modify. Once the vehicle has been identified, click on it to open its details sheet.

Update general information
In the vehicle file, you will find the different information fields, which can be modified

Save changes
Once all the information is updated, click on the buttonSaveto save the changes. The system will update the vehicle information in real time, and it will be visible in the database.

These steps help ensure that subcontractor vehicle information is always accurate and up-to-date, facilitating accurate and reliable management of the subcontracted fleet.

Deletion of subcontractor vehicles

To delete a vehicle from subcontractors in the Digiparc system:

Access the subcontractor vehicle interfaceand locate the vehicle to delete.

Select vehicle, then clickDELETEin its details sheet.

Confirm deletionwhen the system asks for confirmation