Module · HR

Export Offenses

3 min read

The Traffic Offenses Export feature allows you to generate a downloadable file containing all the information stored in the system. This tool is particularly useful for analyzing, sharing and managing data related to offenses.

Export Applications

Internal Analysis:
- Study the most frequent offenses for awareness campaigns.
- Track associated costs (fine, miscellaneous fees).
- Identify drivers or vehicles involved in multiple offenses.
Audits:
- Provide a complete summary of violations to ensure compliance with applicable regulations.
- Facilitate internal and external controls.
Data Sharing:
- Communicate effectively with:
  - Administrative services or HR managers.
  - Insurers or competent authorities.

Exported Information

The export file contains the following fields:

vehicle: Number or unique identifier of the vehicle concerned.
Collaborator: Name and surname of the driver involved.
Wording: Detailed description of the offense (e.g. speeding, prohibited parking).
Date: Date of the offense.
Type of Offense: Category of the offense (e.g.: minor, serious).
Collection of Papers: Indication if papers have been removed (Yes/No).
Fine: Amount of the fine excluding tax/tax included.
Vehicle Withdrawal: Indication if the vehicle has been immobilized (Yes/No).
Number of Points: Number of points removed from the license.
At the expense of the Company: Indication if the offense is the responsibility of the company (Yes/No).
Miscellaneous Fees: Additional costs associated with the violation.
Attachment: Attached files (e.g.: scans of traffic tickets).
Address: Exact location of the offense.
Place: City or region where the offense was noted.
How: Additional notes or observations.
User: Name of the user who added or modified the record.

Export of Road Offenses

Export Applications

Internal Analysis:
- Study the most frequent offenses for awareness campaigns.
- Track associated costs (fine, miscellaneous fees).
- Identify drivers or vehicles involved in multiple offenses.
Audits:
- Provide a complete summary of violations to ensure compliance with applicable regulations.
- Facilitate internal and external controls.
Data Sharing:
- Communicate effectively with:
  - Administrative services or HR managers.
  - Insurers or competent authorities.

Exported Information

The export file contains the following fields:

vehicle: Number or unique identifier of the vehicle concerned.
Collaborator: Name and surname of the driver involved.
Wording: Detailed description of the offense (e.g. speeding, prohibited parking).
Date: Date of the offense.
Type of Offense: Category of the offense (e.g.: minor, serious).
Collection of Papers: Indication if papers have been removed (Yes/No).
Fine: Amount of the fine excluding tax/tax included.
Vehicle Withdrawal: Indication if the vehicle has been immobilized (Yes/No).
Number of Points: Number of points removed from the license.
At the expense of the Company: Indication if the offense is the responsibility of the company (Yes/No).
Miscellaneous Fees: Additional costs associated with the violation.
Attachment: Attached files (e.g.: scans of traffic tickets).
Address: Exact location of the offense.
Place: City or region where the offense was noted.
How: Additional notes or observations.
User: Name of the user who added or modified the record.

Export File Format

Format:

The file is generated in Excel format (.xlsx), suitable for sorting, filtering and analyzing data.

Structure:

The information is organized in the form of clearly identified columns for smooth and intuitive reading.

Benefits of the Feature

Clarity:

Provides a detailed overview of traffic violations, allowing for better transparency.

Simplified Sharing:

Produces an easily usable file for exchanges with different departments or partners.

Process Optimization:

Facilitates audits, analyzes and decision-making through centralized and structured data.

This traffic violation export functionality ensures proactive and efficient management of violation data. By facilitating their operation, it helps to improve internal practices and guarantee compliance with road safety standards within the organization.