This feature allows users to effectively manage employee information within the organization. It includes adding new collaborators, modifying existing data, consulting information in real time and deleting profiles when necessary. Thanks to an intuitive interface, users can easily navigate through the different management options, ensuring a database that is always up to date and accurate.
Adding collaborators: You can register new collaborators by filling in specific fields, such as name, position, department, contact details, and other relevant information. This allows a new employee to be quickly integrated into the fleet management system.
Editing information: For each employee, it is possible to update the information in the event of a change, for example position, contact, or department. Editing is simple and ensures that the data is always up to date.
Viewing profiles: You have access to a detailed file for each employee. This allows you to quickly view your information, assigned vehicles, and other data essential for fleet management.
Deleting information: If an employee leaves the company or is no longer linked to fleet management, you can delete their data from the system. This ensures an up-to-date database that complies with data management rules.
This functionality centralizes employee management, allowing rapid and accurate supervision of information.
Adding a new Collaborator
When adding a collaborator, several sections of information are populated for a complete view of their profile:
Personal information
- Registration number: Unique code to identify the employee.
- Type and number of identity document: Specify the identity document (e.g. CIN) and its number.
- End of validity of the CIN, First name and last name, Date and place of birth: Identification and basic details.
- City, Nationality, AndFamily situation(number of children, sex).
- PhotoAndAddress: Add a photo and full contact details.
Professional situation
- Direction: Service or department where the employee works.
- Fleet and Category: For assignment to a particular fleet or group.
- Employee situation: Current professional status.
CNSS situation
- Entry date, Date of work stoppage, Reason for leaving: Information for monitoring social coverage.
- Function, ERP code, CNSS number, CIMR(withdrawal),Early retirement date.
- Start dateAndAuxiliary accounting account.
Contacts
- Business and personal cell phone, Landline telephone(pro and personal).
- E-mailAndEmergency contact(name and telephone number of the person to contact if necessary).
Experiences and Qualifications
- Level of education, Professional experience, Training and Diplomas.
- Train employee.
Additional information
- Shoe size, Size(for uniforms).
- Bank nameAndAccount number.
Editing a Collaborator
To edit an already added collaborator, access the list of collaborators in the system.
Select the collaboratorthat you want to modify.
Click the buttonTo modify. You can then adjust the employee's information, such as personal data (for example, first name, last name, address), professional situation (management, fleet, status), CNSS situation, or contact information.
If necessary, you can also update other details, like emergency contact information, work experience, or banking information.
After making the changes, clickSaveto save changes to the system.
Deleting a Collaborator
If you want to remove a collaborator from the system, follow these steps:
- Access the list of collaborators.
- Select the collaboratorthat you want to delete.
- Click the buttonDELETE.
A confirmation window will be displayed to validate the permanent deletion of the employee. This action is irreversible, and the employee will be deleted from the system with all associated data.
Noticed: Deletion can include an archiving option if you want to keep a history of the collaborator without them being active in the system.
