Module · HR

Visa Management

2 min read

Visa management allows comprehensive tracking of employee visa-related information, including adding, modifying, deleting, viewing, and exporting data. This functionality aims to guarantee efficient organization and anticipation of administrative needs linked to international travel.

Adding a Visa

To add a new visa, the following information must be provided:

Collaborator: Select the employee concerned.
Wording: Enter a description or title of the visa.
Passport: Associate the visa with a specific passport.
Delivery date: Indicate the visa issue date.
Start Date Validity: Specify the date from which the visa is valid.
End Date Validity: Indicate the expiry date of the visa.
kind: Specify the type of visa (e.g.: tourist, professional, student).
Attachment: Add the related documents (visa scan, supporting documents).
How: Notes or additional information.

Some fields are required, such asCollaborator, Wording, Passport, Delivery date, Andkind.

Modification of a Visa

Access the list of registered visas.
Select the entry to edit.
Edit the necessary information in the form, such as dates, visa type, or comments.
Save the changes to update the data in the system.

Removal of a Visa

Step 1: Access the visa list.
Step 2: Select the optionDELETEassociated with the visa concerned.
Step 3: Confirm the deletion in the pop-up window.
Step 4: A message is displayed confirming successful deletion.

Visa consultation

Access the visa list to view details associated with each record.

Search by employee, visa type, or validity date to filter the results.

Steps to Add a Visa with Passport Creation

Creation of the Passport

Click on the optionadded a Passport.

A simplified form appears, asking you for essential information:

Passport Number: Unique passport identifier.
Delivery date: Passport issue date.
End Date Validity: Passport expired date.
Attachment: Add a linked document, such as a passport scan.
How: Additional notes (optional).

Save passport details.